How Schools are Countering Absenteeism with Food, Rides and Individual Notes

Reilly managed to slash his chronic absenteeism rate in half to 25 percent this past 2024-25 year. That’s still high. One in four students missed more than 18 days of school a year. But, it’s better.

He began by identifying 150 kids who were just over the threshold for chronic absenteeism, those who missed between 18 and 35 days, hoping that these kids would be easier to lure back to school than those who were more disengaged. Reilly and a group of administrators and guidance counselors each took 10 to 15 students and showed their families how much school they had missed and how low their grades were. His team asked, “What do you need in order for your kid to be coming to school?’”

The two most common replies: transportation and food.

Many students lived only a mile away, too close to school to qualify for bus service. Yet the walk deterred many, especially if it was raining or snowing. Yellow buses often passed these children’s homes as they were transporting children who lived farther out, and Reilly convinced the district to add stops for these chronically absent children.

Ninety percent of his students come from families who are poor enough to qualify for the federal free or reduced-price lunch program and 80 percent are Hispanic. Although many children were fed breakfast and lunch at school, their families admitted that their kids would get so hungry over the weekend that they didn’t want to wake up and come to school on Mondays. Reilly partnered with a food pantry and sent bags of meat and pasta home with students on Fridays.

Individual attention also helped. At the start of each school day, Reilly and his team check in with their assigned students. Kids who show up get five “green bucks” to spend on snacks and prizes. Administrators call the homes of those who didn’t come to school. “If they did not answer the phone, we’d make a home visit,” said Reilly.

The most dramatic overhaul was scheduling. Reilly scrapped individual schedules for students and assigned four teachers to every 104 students. The kids now move in pods of 26 that take all their classes together, rotating through the same four teachers throughout the day. The classrooms are right near each other, creating a smaller community within the school.

“It’s all about relationship building,” said Reilly. When students look forward to seeing their classmates and teachers, he said, they’re more motivated to come to school.

Researchers say fostering relationships is effective. Hedy Chang, executive director of Attendance Works, a nonprofit organization that advises schools on how to boost attendance rates, said it’s still a battle to persuade school leaders (and school board members) that making school a more welcoming place is more productive than punishing kids and families for skipping school.

Reilly said his school now posts the lowest student and teacher chronic absenteeism rates in Providence. And he said his school is the highest performing middle school in the city and among the highest statewide in reading.

New York City: Catching the butterflies

A cluster of New York City high schools are taking a more data-driven approach, guided by New Visions, a consulting organization that supports 71 city high schools.

After some experimentation, New Visions staff saw strong improvement in attendance in one subgroup of students who were on the cusp of missing 10 percent of school days, but had not yet crossed the chronic absenteeism threshold. These are students who might miss a day or two every week or every other week but were relatively engaged at school. Jonathan Green, a New Visions school improvement coach who is spearheading this effort, calls them “butterflies.” “They would flutter in and out every week,” he said.

Green suggested that someone at school meet weekly with these butterflies and show them their attendance data, set goals for the coming week and explain how their attendance was leading to better grades. The intervention took two to five minutes. “There were marked changes in attendance,” said Green.

New Visions built a website where school administrators could print out two-page documents for each student so the data, including monthly attendance and tardiness, appeared in an easy-to-digest format. The quick meetings took place for eight to 10 weeks during the final grading period for the semester. “That’s when there’s the most opportunity to turn those potentially failing grades into passing grades,” said Green. “We were finding these sweet spots within the school calendar to do this very high resource, high-energy intensive weekly check-in. It’s not something that anyone can easily scale across a school.”

Staff had to figure out the bell schedule for each child and intercept them between classes. One succeeded in holding their entire caseload of students below the chronic absenteeism threshold. Not everyone thought it was a good idea: Some school administrators questioned why so much effort should go into students who weren’t yet chronically absent rather than students in greater trouble.

The dramatic results help answer that question. Among schools in the Bronx that volunteered to participate in the butterfly intervention, chronic absenteeism rates dropped 15 percentage points from 47 percent in 2021 to 32 percent in 2025, still high. But other Bronx high schools in the New Visions network that didn’t try this butterfly intervention still had a chronic absenteeism rate of 46 percent.

Green said this solution wouldn’t work for other high schoolers. Some have trouble organizing their study time, he said, and need more intensive help from teachers. “Two- to five-minute check-ins aren’t going to help them,” said Green.

Indianapolis: Biscuits and gravy

The leader of an Indiana charter school told me he used a system of rewards and punishments that reduced the chronic absenteeism rate among his kindergarten through eighth graders from 64 percent in 2021-22 to 10 percent in 2024-25.

Jordan Habayeb, the chief operating officer of Adelante Schools, said he used federal funds for the school breakfast and lunch program to create a made-from-scratch restaurant-style cafeteria. “Fun fact: On homemade biscuit and gravy days, we saw the lowest rates of tardies,” he said.

Researchers recommend avoiding punishment because it doesn’t bring students back to school. But Habayeb said he adheres strictly to state law that requires schools to report 10 absences to the state Department of Child Services and to file a report with the county prosecutor. Habayeb told me his school accounted for a fifth of truancy referrals to the county prosecutor.

The school created an automated warning system after five absences rather than waiting for the critical 10-day loss. And Habayeb said he dispatched the safety and attendance officer in a van to have “real conversations with families rather than being buried in paperwork.” Meanwhile, students who did show up received a constant stream of rewards, from locker decorations to T-shirts.

Parent education was also important. During mandatory family orientations, the school illustrated how regular attendance matters for even young children. “We shared what a child might miss during a three-day stretch in a unit on ‘Charlotte’s Web’ — showing how easily a student could leave with a completely different understanding of the book,” said Habayeb. “This helped shift perspectives and brought urgency to the issue.”

Kansas City: Candy and notes

School leaders in Kansas City, Kansas, shared some tips that have worked for them during a webinar earlier this month hosted by Attendance Works. One elementary school reduced its chronic absenteeism from 55 percent in 2021 to 38 percent in 2024 by assigning all 300 students to an adult in the building, encouraging them to build an “authentic” relationship. Teachers were given a list of ideas but were free to do what seemed natural. One teacher left candy and notes on their assigned students’ desks. A preschooler proudly pasted his note, which said he was a “genius,” on the front door of his house. “The smiles kids have on their faces are amazing,” said Zaneta Boles, the principal of Silver City Elementary School.

When students do miss school, Boles said educators try to take a “non-blaming approach” so that families are more likely to divulge what is going on. That helps the school refer them to other community agencies for assistance.

Albuquerque: A shining example regroups 

Alamosa Elementary School in Albuquerque, New Mexico, was once a shining example of a school that persuaded more families to send their kids to class. Chronic absenteeism fell as low as 1 in 4 students in 2018, when The Hechinger Report wrote about the school.

But Alamosa has not been immune from the surge of absenteeism that has plagued schools around the nation. Chronic absenteeism spiked to 64 percent of students during the 2021-22 school year, when Covid variants were still circulating. And it remained shockingly high with 38 percent of students missing more than 10 percent of the 2024-25 school year — exactly matching the 50 percent increase in chronic absenteeism across the country since 2019.

“We were on a roll. Then life happened,” said Daphne Strader, Albuquerque Public Schools’ director of coordinated school health, who works to reduce absenteeism.

Strader said Alamosa and other Albuquerque schools have made some successful changes to how they’re tackling the problem. But the volume of absenteeism remains overwhelming. “There’s so many kids who have needs,” Starder said. “We need more staff on board.”

Strader said attendance interventions had been “too siloed” and they’re focusing more on the “whole child.” She’s encouraging schools to integrate attendance efforts with other initiatives to boost academic achievement and improve student behavior. “Students are hungry, they’re dysregulated, they don’t have grit,” said Strader, and all of these issues are contributing to absenteeism. But she also concedes that some students have more severe needs, and it’s unclear who in the system can address them.

Her biggest advice for schools is to focus on relationships. “Relationships drive everything,” said Strader. “One of the major consequences of the pandemic was the isolation. If I feel a sense of belonging, I’m more likely to come to school.”